Develop, Organize, & Coordinate Project

TO DO:

• write thank-you note to granting organization

• order necessary materials for participants
• create list of supplementary materials / sources

• set up third & final working lunch (18 January)
• host positive & effective lunch meetings

• create working version of statement of aims & goals
• conduct follow-up discussion of aims & goals
• create penultimate version of statement of aims & goals
• conduct follow-up discussion of aims & goals
• polish & proofread final statement of aims & goals

• distribute meeting notes electronically
• select readings/activities for information packet

• write thank-you notes to panelists following activity

DONE:

Fifth Task:

• created draft version of statement of aims & goals
• conducted preliminary discussion of aims & goals

Fourth Task:

• set dates for 1st & 2nd project meetings (working lunch)
• successfully conducted project meetings: 11 Nov & 23 Dec
• distributed hard-copy materials to panelists

Third Task:

• created preliminary list of necessary/useful materials
• ordered necessary/useful materials for myself
• ordered necessary materials for panelists
• delivered necessary materials to panelists

Second Task:

• set approximate date (late January/early February 2010)
• contacted potential members & confirmed participation
• collected/circulated members’ contact information
• finalized exact date & notified participants of place/time

First Task:

• investigated funding sources for activity
• submitted funding request proposal by deadline
• answered query about proposal from granting organization
• received small “challenge grant,” meant to be used as seed money for the project (I am very grateful: every little bit helps! smile)

Once again this year, I’ll be organizing a work-related activity/event. I’ll be making a checklist of the steps that I need to take, so that I can mark them off as I go (I expect to begin working on this not later than 14 November). smile

I’m pleased with how this is going; in particular, I’m thankful for the energy & enthusiasm shown by the participants I’m working with for the panel discussion (which will occur either on the 28th of January or the 2nd of February—so it’s not long, now!). smile

I’m very happy with all that I’ve been able to get done on this activity/event, particularly when I recall that I first set up a checklist & began to work actively on it three weeks ago! smile

I’m really pleased with how much I’ve been able to get done on my work-related activity/event—especially when I consider that I only made my checklist & began working actively on it ten days ago! smile

TO DO NOW:

• distribute materials electronically, including meeting notes: this week
• schedule another working lunch (14, 21, or 28 January): this week
• polish & proofread final version of statement of aims & goals: this week
• continue selecting readings/activities for the information packet: this week
• investigate funding sources to support activity (honoraria & lunch money)

TO DO NEXT:

• write thank-you notes to panelists following session
• write thank-you notes to sources of funding (if any)

DONE:

• set approximate date (late Jan./early Feb. 2009): done!
• contacted potential project members: done!
• conducted preliminary discussion of aims & goals: done!
• collected members’ preferred contact information: done!
• collated/circulated contact information: done!
• preliminary listing of necessary/useful materials: done!
• ordered necessary/useful materials for myself: done!
• ordered necessary materials for panelists: done!
• ordered necessary materials for participants: done!
• distributed hardcopy materials to panelists: done!
• issued invitation to a working lunch this week: done!
• confirmed participation in our working lunch: done!
• hosted positive & successful working lunch: done!
• distributed range of potential dates to collate calendars: done!
• created draft & working versions of written statement of aims & goals: done!
• began selecting readings/activities for information packet: done!
• finalized the date (February 2): done!

I’m beginning to organize a small work-related activity/event. I’ll be making a checklist of the steps that I (think I) need to take, so that I can mark them off as I go. smile