Milky Marla is doing 43 things including…

get on top of my e-mails

1 cheer

 

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Milky Marla has written 4 entries about this goal

Making progress...

...even if it’s at the ultra speed of a snail. I’ve created ACTION, LISTEN, WAITING FOR etc. folders so I can categorize all the mails I’m planning on acting and clear my inbox faster. I now delete all emails that I don’t want/care about and have made it so far, that I nearly cleared my inbox of all stuff from this week. Now there’s a couple more things: I hardly get to sit on the laptop and actually do the actions I intended to do when I moved the mail into ACTION. So I need to create a routine where I sit on the laptop for say 30min for starters and do those things without getting sucked into a 6h Facebook binge. Taking a deep breath. I will swallow this monster email elephant. I will get there. I just need to keep at it!



I'm getting cracking at this goal slowly...

...but surely. I’m pretty much on top of incoming e-mails, meaning I check my mails now daily (several times usually) and no longer miss out on important incoming mails. Well done so far. My new habit of checking mails on my iPhone in bed right after the alarm goes of, helps dramatically & kills two birds with one stone: I wake up gradually doing something useful and fun (I start with social networking which helps a lot regarding motivation to wake up and checking regualar e-mails).

Now I need to make it a habit to file e-mails away from my inbox. Best thing will be in the eve. For now I want to focus on clearing all mails from the inbox of today plus one more day. Perhaps working my way backwards is a good way to start. Let’s go!



Will tackle this now

I’m going to change this goal from ‘check and reply to e-mails daily & have no more than 1.000 mails pending in inbox’ to simply ‘get on top of my e-mails’.

Today I’ve moved all the e-mails older than 31. August 2009 into another folder called Inbox Old. I’ve also deactivated all the mailaccounts that are blocked ATM (coz I’m behind on bills for the domains). Leaves me with two freemail-accounts plus Xing, Twitter, Facebook and MySpace (not really using LinkeIn and Plaxo yet, will figure those accounts out later).Already starting to feel mega overwhelmed! Oh dear! How do other people manage their mails?

Taking a deep breath. I guess I have to be more ruthless and willing to make mistakes and lose a few important messages. So be it! Speaking of which: When I changed one of my accounts from POP to IMAP I somehow lost all the Sent Messages. Nothing I can do about that now, so no point in worrying about it. Though I feel a bit funny in the tummy about it, like I’ve done something irreparable and bad!

Anyway, I need to develop e-mail routines and integrate them into my daily routines. Next steps will be:

  1. Read the Help section, perhaps I’m not using the program efficiently
  2. Google for advise on how to handle e-mails best
  3. Review the folders I file things in
    – Do they make sense?
    – Do I need more/less?
  4. Check mails daily (cherry-pick)
  5. Make it a habit to empty my Inbox by the evening
    – File/delete all mails of the day away
    – Use the Sent Messages folder for follow-ups
    – Figure out Qs to ask myself to help me decide what to do with each mail
  6. Create an Unsubscribe folder & file all crap mails there that are not spam (spend once a week unsubscribing)
  7. File mails away daily
  8. Delete as many mails daily as possible (be ruthless!)
  9. Cancel all Google Alerts I’m not really checking (anymore)


I want to get on top of my e-mails

So, I’m starting on this today. Got 1296 e-mails in my current inbox (not counting social networking sites e-mails – gonna target those later). Now, let’s see how far I get by bashing through my inbox for 15min in the morning and 15min in the evening plus 15min decluttering of old mails once a day, say lunch time. Just do it!



Milky Marla has gotten 1 cheer on this goal.

 

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