OK, for starters let me say that I can’t believe I’ve only read 5 books this year. I finished this one months ago, actually, but I haven’t finished another one since. Last year, I think I had almost finished five books by Valentine’s Day. Not sure why it’s taking me so much longer this year. It’s been a very busy year, but I guess I don’t realize just how busy until I think about this. Anyway, here it is.
5. Getting Things Done by David Allen
I’m not much into self-helptype books, but I kept hearing this one recommended from various places and I was getting pretty sick of feeling like I was drowning all the time at work, so I gave it a shot. I have to say, I’m very glad I did. It hasn’t saved my life or anything as drastic as that, but it has made my work much more manageable. As I think about it, actually, I really have to give partial credit to this book for the fundamental shift (for the better) that’s taken place with my work over the last three or four months. There was a convergence of good things in February, and it’s been getting better and better since then, but this book was absolutely one of the critical things that came together then.
At its core, the gist of the book is simply a method for sorting out all the things you have to do andas you might guessgetting them done. It’s a whole system, and unfortunately not a particularly simple one. But it’s flexible enough that you can just jump in part way. I’d say that I’ve implemented it about 75%, and it’s helped tremendously. The odd thing is, it’s not just that I’m getting more done. I’d say I’m completing about 30% more projects (big and small) than I used to. But [a] I’m completing them at least 100% faster, on average, and [2] I’m feeling about 200% better about how much I’m getting done. The book has a really interesting and effective approach to prioritization (essentially, you stop prioritizing things abstractly or ahead of time, and just at any given moment choose the one thing you want/need to do next), so I’m getting the important stuff done much more effectively. It’s also a really helpful system when it comes to getting small things out of the way. One of the best tips in the book is the two-minute rule. For any errand/job/whatever that comes your way, if you can do it in less than two minutes, just do it right now. Don’t write yourself a note, don’t try to remember it for later. Just do it. You’d be surprised how many things can be acted on in less than two minutes.
I can’t really explain the whole system, but to give you some idea I can tell you one of the other fundamental ideas. Basically, it is to break everything up into the single, discrete, physical actions required to complete it. Something as simple as buying a book, for example, might entail several steps. You need to call so-and-so or check their e-mail to see what the actual name of the book was that they recommended. Then you want to see if the library has it to check out instead. If so, you need to stop by the library at some point to get it (and you’ll also need to return it at some point). If not, you need to look it up online and buy it, or stop by the local bookstore to buy it (which might also involve checking ahead of time to see if they have it in stock).
It might sound like that’s making the whole thing very complicated, but really it’s not. Those are the steps that are required, whether you consciously consider them that way or not. And actually, you really have all (or at least most) of those things in the back of your mind when it occurs to you that you want to buy the book. It’s easy to get overwhelmed when you consider that buying one little book is going to involve that whole nebulous process, so you never get around to it. But once you break it all out, you realize that all you really have to do right now is talk to your friend to get the title of the book. That will take less than two minutes, so you do it and get it out of the way. Then if you want to check the library or the local bookstore, that’s another quick job so you get it out of the way. Etc. The point is that once you’ve broken it down, it’s harder to get overwhelmed by it because you can just focus on the single next thing that needs to be done. And that single next thing is rarely very overwhelming on its own. And once you hit something that will take more than two minutes, you just put it on your to-do list, and you always know you’ll remember it later. I hope that makes sense.
Really, this is a book that’s well suited to someone with a job like minewhere you have lots of balls in the air at any given time, and you constantly have to work with various people on multiple projects. Specifically, I know that IT professionals have formed a bit of a cult around this book (I heard about it the most from Lifehacker, a site aimed at IT folks). The Wikipedia page on it is pretty extensive, if you’re interested in more info. I’m sure I’ve talked too much about it already.
Oh, and one more thing. I’ve said once or twice before that I like to judge books by their covers. If I hadn’t heard so much about this book without ever seeing it, there’s no way I would have gotten it. The cover you see above is horrible, and it’s quite an improvement over the hardbound cover that was on the one I got from the library. Oh well.
Ratings
Interest: 3/3
Significance: 2.5/3
Recommendation: 2.5/3
Overall: 4.5/5
For me the book was a fairly compelling read. I began implementing stuff pretty quickly after I started it, and so I was always pretty anxious to see what was next. The book isn’t all that significant, I suppose, as far as tackling any deep philosophical issues or anything. But it does present a way of approaching the world, and one that has had a significant impact for me as an individual living my life. As far as whether I’d recommend it, it’s hard to say. I’d strongly recommend it to anyone in my field, or who has a job with similar requirements. But when my wife started looking at it, we both quickly realized that it really wasn’t suited to the kind of work she does. Still, it’s also designed to help with your life outside work, and in that regard I think it would be good for most people. So I’m recommending it pretty strongly. I’m holding back a half-point just to prove that I didn’t drink the Kool-Aid. Which is probably not true, but whatever.





